Solicitations out October 8th at Noon, due November 10th

New solicitations with their due date and time, will be posted here.

Solicitations Link

 

GETTING STARTED

1. On the VENDORS Tab: Log-in or Register .

2. Return here and click on the BLUE link at left to go to Bonfire Portal. 

NOTE: If you signed up on the VENDORS Tab and haven't gotten your password email in 24 hours, email Info@PCAmerica.org along with the username and email that you registered with

 

Solicitations out October 8th at Noon, due November 10th at 11am CT:

RFP OD-330-20  Modular & Portable Classrooms, Offices, and Storage Buildings
RFP OD-331-20  Commercial Kitchen Soft Wares (Pots, Pans, Utensils, Sanitizing Products, etc.) and Related Items
RFP OD-332-20  Books, Textbooks, Digital Readers, Videos & Related Items for Libraries, Schools, Universities, etc.
RFP OD-333-20  Commercial Kitchen Equipment, Products, Installation, and Related Items
RFP OD-334-20  Custodial Services/Landscaping & Grounds/Operations  Maintenance
RFP OD-335-20  Outsourcing Solutions for Business & HR Departments and Financing/Capital Funding Options for Public Sector Entities

__________________________________________________________________________________________________

About Bonfire Interactive

Bonfire is the third party eProcurement system utilized by PCA for vendor's solicitation responses. Bonfire only allows 1 person to be responsible for an account per solicitation submission.  So if you have multiple people working on different areas of the same solicitation, please upload the entire response under the responsible person’s account.
However, if you have multiple people working on different solicitations (with the same Due Date), you may have separate accounts in Bonfire for co-workers responding to the different solicitations. If this is the case, be careful to make sure one solicitation response is not copied over with the other solicitation response's name and number on it.

Current minimum system requirements for Bonfire:
Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Solicitation Preparation FAQs

Local, single-state, regional and national Vendors are encouraged to respond.

Below are frequently-asked questions--and the answers. Your question will be answered in Bonfire with the corresponding solicitation in the Messages Section, in the Public Notice Tab.  All responders will get a notice when questions are posted.

Q: Does a company have to supply all the products or perform all the services requested in the RFP ? What if I provide only some of the products/services listed in the RFP?
A: You do not have to provide everything suggested in the RFP. You may respond to the RFP if you only supply some of the products/services.

Q: Does PCA accept HUB (Historically Underutilized Business) Self-Certification?
A: You will receive points from the evaluation committee only if you submit certification documentation.

Q: If we are awarded a contract, would our authorized dealers be allowed to sell off of our contract?
A: Yes, all of your authorized dealers would be allowed to sell off of your schedule to PCA Members. Your customer/PCA Member will make out their P.O. to the 'Awarded Contractor', and reference the PCA contract # and name. Your authorized dealers should sign up for free with PCA at www.pcamerica.org/vendor. Send a list of your authorized dealers with your submittal. New dealers may subsequently be added to the list by notifying PCA in writing. You will set-up the reporting system and report the sales of your dealers, submit and the administrative fee on behalf of your authorized dealers.

Q: Can a company offer more than the listed products?
A: Yes, adjunct products should be listed as 'Value Add' items for additional value to PCA Members. Pricing must be provided for 'Value Add' items.

Q: May companies from outside the USA respond to PCA solicitations?  
A: Yes, USMCA countries, Canada and Mexico; companies in other countries will have a U.S. distributor.

Q: Can we perform the tasks related to the RFP outside the USA (for example, in India or Canada)? 
A: PCA contracts may be accepted in the USMCA countries, U.S., Canada and Mexico. India, no.

 Q: Can I upload large documents into Bonfire? Should I make them into a zip file OR would it be better just say that this information is available?
A:  There is a file size limitation in the Bonfire system. Check in Bonfire for their specificationsIf the file is too big to upload, you may want to .pdf it into smaller sections. OR If the information is permanently on your website, provide a direct permanent link to see the information or catalog(s).

Q: I hit FINAL SUBMISSION and now I have another file to submit. What do I do?
A:
Only prior to theDUE DATE AND TIME, you may UNSUBMIT your response, add (or remove) documents and select FINAL SUBMISSION again.;